I did A/P in an international public company for a couple of years. I listed what I have done in the past. Different company has different procedure, but most are the same.
1. Stamp the date invoices were received
2. Sending invoices out for approval (Keep a record showing the date when the invoices were sent out, and a copy of invoices)
3. After getting authorization go to process invoices, either by Purchase order or by manager’s signature
4. Coding supplier invoices or employees’ expense reports
5. Pay attention to invoice term, try to avoid late payment charges, some companies may want to take early payment discount on invoices, meet the deadline, usually in 10 days
6. Make photocopies for billing purposes
7. Prepare for weekly cheque run
8. A/P in some companies is responsible for government taxes remittance, such as HST, WSIB, Corporate tax, withholding tax, you have to be super organized to pay government on time
9. Priority your workload
1. Stamp the date invoices were received
2. Sending invoices out for approval (Keep a record showing the date when the invoices were sent out, and a copy of invoices)
3. After getting authorization go to process invoices, either by Purchase order or by manager’s signature
4. Coding supplier invoices or employees’ expense reports
5. Pay attention to invoice term, try to avoid late payment charges, some companies may want to take early payment discount on invoices, meet the deadline, usually in 10 days
6. Make photocopies for billing purposes
7. Prepare for weekly cheque run
8. A/P in some companies is responsible for government taxes remittance, such as HST, WSIB, Corporate tax, withholding tax, you have to be super organized to pay government on time
9. Priority your workload