本文发表在 rolia.net 枫下论坛一个Hi tech的START UP小公司，找AP/AR。我现在在一个服务业小公司做BOOKKEEPER。
1.How do you organize and store finance department documents to ensure they can be found quickly?
Response: At XXX, I have one drawer where I put all AP invoices in different color folders, each color represents each location. After the invoice paid I filed them to the cabinet. Each location has its own drawer. In each drawer each vendor has own folder which is filed by name from A-Z and invoices in each folder are filed by invoice number. I have another drawer is full of students’ invoice. They are field by class start date from Jan to Dec. in same study period, the document are filed by students name from A-Z. After the students paid full amount, I put their invoices into cabinet where the files are filed by the same filing rule.
2.What is a practical, on-the-job, use of a Pivot Table in Excel?
Response: the most practical is that I can rotate its rows and columns to summarize the data in a different way. That means a pivot table can summarizes the data in one field by breaking it down according to the data in another field
3.What is the most frustrating problem that you have encountered working with QuickBooks? How did you work around the problem?
Response: Once a time, I have $500 prepayments to vendor. I didn’t know how to do that in QuickBooks? First, I Dr. expense $443, Dr. HST $57, Cr. Cash $500.but I thought it was not proper way because we didn’t know the vendor was going to charge HST or not. So I did some search online and found the answer. first, I select write check, select Accounts payable$500,no tax, then print the check .so this vendor has $500 credit . when I received invoice, I open bill and put the total amount in expense, that is dr. expense$1000,dr.HST$130,Cr A/P$1130. Then pay bill, apply$500 credit, pay the balance.
我不知道这道题是考我解决问题的能力，还是考我到底会不会QB。我觉得是后者。
4.What precautions do you take to minimize the number of entry errors when processing AP invoices?
Response: I will sort and match accounts payable invoices against purchase orders and packing slips, verify the prices, quantities, description and taxes on accounts payable invoices. When I post into system, I will pay attention that I select right vendor and right accounts. When I process payment, I will pay attention that the check number in system is matching the real check number.
5.What kind of routines would you expect would be a part of our month-end close process?
Response: first closing these following: payroll, revenue, payable, inventory, cash, fix assets, then do manual adjustments to the general ledger through journal entries. For example: amortize prepaid expense; accrue expenses; accrue revenues; unearned revenues etc. last step is produce financial statements,
我现在这个公司就做年结，还是老板让FIRM里的ACCOUNTANT做，我什么都不做。所以我只是照学过的简单说了一下。更多精彩文章及讨论，请光临枫下论坛 rolia.net
1.How do you organize and store finance department documents to ensure they can be found quickly?
Response: At XXX, I have one drawer where I put all AP invoices in different color folders, each color represents each location. After the invoice paid I filed them to the cabinet. Each location has its own drawer. In each drawer each vendor has own folder which is filed by name from A-Z and invoices in each folder are filed by invoice number. I have another drawer is full of students’ invoice. They are field by class start date from Jan to Dec. in same study period, the document are filed by students name from A-Z. After the students paid full amount, I put their invoices into cabinet where the files are filed by the same filing rule.
2.What is a practical, on-the-job, use of a Pivot Table in Excel?
Response: the most practical is that I can rotate its rows and columns to summarize the data in a different way. That means a pivot table can summarizes the data in one field by breaking it down according to the data in another field
3.What is the most frustrating problem that you have encountered working with QuickBooks? How did you work around the problem?
Response: Once a time, I have $500 prepayments to vendor. I didn’t know how to do that in QuickBooks? First, I Dr. expense $443, Dr. HST $57, Cr. Cash $500.but I thought it was not proper way because we didn’t know the vendor was going to charge HST or not. So I did some search online and found the answer. first, I select write check, select Accounts payable$500,no tax, then print the check .so this vendor has $500 credit . when I received invoice, I open bill and put the total amount in expense, that is dr. expense$1000,dr.HST$130,Cr A/P$1130. Then pay bill, apply$500 credit, pay the balance.
我不知道这道题是考我解决问题的能力，还是考我到底会不会QB。我觉得是后者。
4.What precautions do you take to minimize the number of entry errors when processing AP invoices?
Response: I will sort and match accounts payable invoices against purchase orders and packing slips, verify the prices, quantities, description and taxes on accounts payable invoices. When I post into system, I will pay attention that I select right vendor and right accounts. When I process payment, I will pay attention that the check number in system is matching the real check number.
5.What kind of routines would you expect would be a part of our month-end close process?
Response: first closing these following: payroll, revenue, payable, inventory, cash, fix assets, then do manual adjustments to the general ledger through journal entries. For example: amortize prepaid expense; accrue expenses; accrue revenues; unearned revenues etc. last step is produce financial statements,
我现在这个公司就做年结，还是老板让FIRM里的ACCOUNTANT做，我什么都不做。所以我只是照学过的简单说了一下。更多精彩文章及讨论，请光临枫下论坛 rolia.net